SwissTrustRoom

Welcome on the safe site.

Highly secure portal for confidential documents and cooperation.

For directors, chief officers and project managers.

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On the safe side. Anytime, anywhere.

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At Board of Directors meetings

Coordinate meetings, prepare strategy papers, store and distribute protocols and decisions, legally sign documents and more: Swiss Trust Room simplifies the confidential work of the Board.

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Independent of your own IT department

Swiss Trust Room is completely separate from your company's IT system. All data is encrypted so that it cannot be viewed either by your own IT department or the authorities or providers. Swiss Trust Room guarantees complete discretion.

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For top secret projects

For legal cases, mergers & acquisitions, product development, research or data from consulting and HR projects: You can use Swiss Trust Room for highly confidential Special Task projects in order to securely store, share or edit your data.

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Our prices

Transparent and needs-based

Signing Room

Sign & Share

Comfortable signing of offers and contracts according to the Swiss law

Rooms

1

Document storage

30 days (PDF)

Number of signatures

Billing per signature

Tools

Multiple signature

Approval workflow

Calendar

Meeting Scheduler

Resolutions by means of a circular decision (art. 713 para. 2 code of obligations).

Qualified signature (QES) using the Registration Authority (RA) services of Swisscom.



CHF 1.– per signature
Billing per user
CHF 5.– Users per month
Calculate price

All prices in CHF excluding VAT

Project Room

Exchange confidential information

Ideal for highly confidential, company-wide strategic projects

Rooms

Unlimited

Document storage

Unlimited time

Number of signatures

Unlimited

Tools

Multiple signature

Approval workflow

Calendar

Meeting Scheduler

Resolutions by means of a circular decision (art. 713 para. 2 code of obligations).

Qualified signature (QES) using the Registration Authority (RA) services of Swisscom.

Billing per user
CHF 85.– Users per month
Calculate price

Executive & Board Room

Manage your Board

Contains everything for confidential and efficient work in boards.

Rooms

Unlimited

Document storage

Unlimited time

Number of signatures

Unlimited

Tools

Multiple signature

Approval workflow

Calendar

Meeting Scheduler

Resolutions by means of a circular decision (art. 713 para. 2 code of obligations).

Qualified signature (QES) using the Registration Authority (RA) services of Swisscom.

Billing per user
CHF 125.– Users per month
Calculate price

All prices in CHF excluding VAT

Contract length

The minimum duration of the contract is 1 month.
The Project room and Executive & Board Room packages receive a discount according to the contract length. The contract can be terminated online at any time after the end of the minimum duration.

Contract length

Monthly

Discount

Contract length

1 year

Discount

-10%

Contract length

2 years

Discount

-15%

Contract length

3 years

Discount

-20%

Training

Community Manager Training

Identification & online training

Included

Onsite training

Individual onsite training

1900.–/ per day

More than just exchanging information.

With Swiss Trust Room, you have all the essential features for an effective and secure collaboration while keeping the information confidential.
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Keep track

Visibility and control of all information and activities for the confidential cooperation and transparent decision making.
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Central storage

The use of central data rooms is not only time saving but also significantly safer than distributed storage systems. Through a coordinated allocation of rights, only authorized users can view the data and edit documents. Project rooms support team and group work for the users.
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Simplify the operation.

Digitally sign contract documents in PDF format. The printout and handwritten signing of the documents is no longer required.
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Flexible permission granting

Flexible permission granting and easy setup of privacy levels allow the efficient collaboration within your organization and across corporate boundaries.
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Secure, efficient, integer.

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Secure
Storage

Highest security standards at all levels and process stages

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Confidential
Collaboration

Effective tools for the productive collaboration and process organization

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Digital
Signing

Electronic signing with a mouse click

Secure Storage

On the safe side. Anytime, anywhere.

Security is becoming increasingly important, especially when it comes to the protected storage, editing and sharing of sensitive documents and information.

State-of-the-art encryption methods to protect your data from unauthorized access.

Logging of all activities.

Platform-independent access to all information via browser (offline view available soon).

Secure authentication process

100% Swiss solution including software and service. Storage at the highly secure data center of Swisscom.

Audit by external auditors, with control in compliance with strict safety requirements.

Confidential Collaboration

Collaborate worldwide — efficiently and confidentially

User-friendly collaboration tools and worldwide availability facilitate efficient cooperation and guarantee full confidentiality without data leaks.

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Worldwide secure availability via web browsers and iPad app.

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Submit documents for approval and release.

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Individual permission granting to specifically address individuals or groups.

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Tools for efficient processing of projects.

Digital Signing

Sign documents electronically

The integrated Signing Service optimizes business processes, protects documents from tampering and identifies the involved business partners.

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Place electronic signatures no matter when, where and on what device.

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Meets all requirements of the Swiss law (ZertES, GeBüV).

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Guarantees the authenticity and integrity of information to the recipients, contractors and the authorities.

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Signatures for different applications.

SwissTrustRoom

Swiss Trust Room,
a quiet success story

Swiss Trust Room offers huge advantages. There is nothing else like it.

Martin Wenger
Applications Manager, Swiss Post
SwissTrustRoom

Swiss Trust Room,
a quiet success story

Based on great experience, we are going to suggest Swiss Trust Room to more clients.

Pascal Fontaine
IT Manager, Python & Peter Law Firm

Answers to Frequently Asked Questions

Swiss Trust Room in detail

General

Who is SwissTrustRoom for?

For Boards of Directors to share and edit their highly confidential information and documents in an efficient and structured manner. For people who manage projects and sensitive information that even their own IT administrators cannot have access to. For all those who need to share sensitive data and information in their day-to-day work or as part of a dedicated project, not only within the company but also outside of the corporate IT systems and possibly globally, in a highly secure data room.

What is the price of SwissTrustRoom?

Pricing information can be found under Pricing

Which data formats does SwissTrustRoom support?

SwissTrustRoom supports all popular file formats. You can also create folders and store your information in a structured manner just like you would do on your computer.

What web browsers are supported?

SwissTrustRoom supports the latest version of Google Chrome, Microsoft Internet Explorer, Mozilla Firefox and Apple Safari.

Where can I get help with questions?

Community managers can receive all question-related information through Help Desk. Swisscom does not have any information on the individual users and for privacy reasons cannot have any information related to SwissTrustRoom. Therefore, no end user support can be provided.

How long does it take to setup and activate SwissTrustRoom?

SwissTrustRoom can be used immediately after the registration.

Can I try SwissTrustRoom for free?

Yes. You can try SwissTrustRoom with up to 3 users free of charge for 14 days.

How is SwissTrustRoom different from other cloud storage services like Dropbox, Google Drive and Apple icloud?

SwissTrustRoom is specifically designed for the secure exchange of confidential information and data. It enables a controlled, fully traceable information exchange within an organization or across the enterprise.

How can I cancel SwissTrustRoom?

As a community representative, you can delete the community in Settings under “Delete Community”. Your SwissTrustRoom will be immediately disabled and the data will be deleted. The account cannot be reactivated.

How long will the data be stored?

The service will be disabled upon the termination of the account. The data will be permanently deleted after 7 days.

Login

How do you secure login to SwissTrustRoom?

Access to SwissTrustRoom is secured by a 2-factor authentication.

What 2-factor authentication options does SwissTrustRoom offer?

You can select between the following 2-factor authentication options: Mobile ID ( https://www.swisscom.com/mid ) and SMS Challenge Code.

Can I change the password?

The password can be changed at any time through “My Profile”.

What should I do if I forget my password?

Please contact your community representative. Only the community representative can provide you with a new password.

Home screen

What are “Approvals and Invitations”?

“Approvals and Invitations” is where all general approvals, meeting and signature requests for PDF documents are displayed.

What information can I see under “Last updates”?

“Last updates” provides the necessary overview of what documents have been uploaded, what rooms (project data) have been created and what discussions have taken place. “Recent files” means most recently edited or used files.

What can I find under “Upcoming Events”?

This is the view where you receive all requests for meetings that you have been invited to.

Features

What features does SwissTrustRoom offer?

1. Sharing and exchange of documents
2. Adding notes to documents (annotation feature)
3. Calendar
4. Conducting confidential discussions
5. Secure data storage (room concept)
6. Electronic signing of PDF documents
7. Approval procedure for votes

SwissTrustRoom is constantly being developed. We are working on other exciting features to further simplify day-to-day work.

Will I be notified when someone releases a new document for me in SwissTrustRoom?

Yes. You have the option to receive email and text notifications when new documents are uploaded. This can be configured individually. Notifications are turned off by default.

Can I download multiple files at the same time?

Yes, you can download multiple files at the same time. These will be grouped in a zipped file (as SwissTrustRoom.zip).

Can I download entire folders with subfolders?

Yes, you can download entire folder structures. These will be grouped in a zipped file (as SwissTrustRoom.zip).

Can I upload entire folders with subfolders?

Yes. You can upload an entire folder structure as a zipped file to a data room of your community. The zipped file will be extracted in SwissTrustRoom, and the folder structure will be displayed.

What is the maximum file size?

The maximum file size is 1 GB.

How can I upload files?

Select the files and drag them into the browser window where SwissTrustRoom is open. Drag & Drop is not supported by all browsers.

Can I mark data as Favorites?

Yes, you can mark any data — from documents, data rooms and folders to individual users, calendar entries and discussions — as Favorites. To do this, simply click on the Favorites icon at the appropriate location.

Is there a way to edit offline documents?

Yes, in the SwissTrustRoom app documents can be edited offline on iOS iPad devices.

There is a Recycle Bin in SwissTrustRoom?

No. There is no Recycle Bin in SwissTrustRoom. Deleted files cannot be restored.

What happens if I delete files, calendar entries or folders?

Deleted items are permanently deleted and cannot be restored.

Can I stop the downloading and printing of documents?

Yes. The options for downloading and printing of documents can be configured on the data room level.

Is there is a pure read function with forced, personalized watermark?

Yes. You can define access levels and configure a watermark on the data room and document level.

What happens to the data if I delete a community (wipe feature)?

All data stored in the community will be permanently deleted. All members and groups will also be deleted except for the access for the community manager.

Permission

Can anyone grant access permission to a data room in the community?

Only users who have the appropriate permission can grant access to other users.

Can I see who has access to documents and data rooms?

All users with access permissions to a data room can see who has access to the relevant data room.

Can I grant access to a single document?

No. Access permissions can only be granted to a data room within the SwissTrustRoom community. This facilitates the management of access permissions and provides an optimal visibility to the user.

Can you grant temporary access to a data room to someone?

Yes. Various parameters allow clearly defining temporary access. You can define the permission period as well as whether anyone can upload, download or read only. For example, you can grant access to a corresponding data room in SwissTrustRoom for submitting an offer in a tender for the duration of the offer submission period. In addition, you can also grant one-time access to someone.

How to grant and modify permissions, and who can do it?

In general, permissions are granted by the community manager. Users with the appropriate permissions to create data rooms and other users identified in the community who have access to it.

Is there a personal storage location that only I can access?

Yes. The community manager can activate one personal room per user. This personal room cannot be accessed by either the community manager or other users.

Security

Where is the data stored?

All SwissTrustRoom information is stored redundant in Swisscom data centers designed according to bank standards in Switzerland only. The data is subject to Swiss Data Protection Law. Many Swiss banks entrust their data to Swisscom.

How does Swisscom protect the data in SwissTrustRoom?

All data is processed cryptographically directly by the user upon entering (multiple AES-256) and transferred via a secured bank standard connection (EV-SSL) to the Swisscom data center.

Can Swisscom access the data in SwissTrustRoom?

No. Since the data is cryptographically processed directly by the user, no one who has not been authorized by the community manager can access it.

Can Swisscom see who has access to my SwissTrustRoom community?

No one except for the community manager can see the user data. Thanks to the fully encrypted data storage, Swisscom can only see the number of users and the disk space usage of the community.

Does Swisscom offer end user support?

No. Swisscom cannot provide end user support since the user contact information is only available to the community managers. However, Swisscom will be happy to help community managers with all their questions.

What happens if a server goes down?

A hardware failure or a breakdown of an entire data center has no effect on the user data. All customer data is stored redundant in different places.

Is SwissTrustRoom audited by a third instance?

Yes. SwissTrustRoom is regularly audited by independent third parties.

Advice and contact information

Email:
swiss.trustroom@swisscom.com

Better highly safe than highly sorry. Protect against data leakage and reputation damage and efficiently manage confidential projects worldwide.

SwissTrustRoom

Welcome on the safe site.

Try now
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Virtual meeting room for Board of Directors

SwissTrustRoom offers a safe and highly user-friendly working environment designed specifically for Boards of Directors and the management. Upon logging in, you will find yourself in a secure virtual meeting room where you can — just like all the others participants — easily and safely access confidential documents, minutes of meetings, resolutions or designs. Sophisticated tools simplify the organization and the cooperation. On top of that, protocols and resolutions by circular vote can be signed by the minute taker and chairman of the Board with just a few clicks and only then they become legally valid.

  • Highlights
  • Efficiency: Clever features simplify the preparation, organization and monitoring of Board of Directors meetings

  • Signature: Documents can be signed electronically and legally in just a few clicks

  • Agility: Easy-to-use collaboration tools allow an effective editing of documents and support the efficient handling of issues and decision-making

  • Simplicity: The operation is simple and intuitive, no experience necessary

  • Safety: The highly secure handling of information is guaranteed. Two-factor authentication, encryption according to current bank standards and redundant data storage in a Swisscom data center exclusively in Switzerland. Data theft is impossible.

  • Flexibility: Highly secure, global 24/7 access to the web-based platform for all those with access rights

  • Potential users
  • Organizers of Board of Directors meetings

  • Boards of Directors

  • Involved confidants

Consulting and contact

A company-independent IT environment for 100% security

No matter how secure your company's IT environment is: In theory, your IT administrators can always access all information. However, when it comes to mergers and acquisitions, legal cases or job cuts, you cannot afford data leaks in your company even if you trust your employees completely. SwissTrustRoom is a web-based platform outside your corporate network. What you store here is safe — not only against unauthorized access from outside but also from the much more likely access from within your company.

  • Highlights
  • Safety: Prevent data leaks: Web-based platform, independent of the company's own IT infrastructure. The highly secure handling of information is guaranteed. Two-factor authentication, encryption according to current bank standards and redundant data storage in a Swisscom data center exclusively in Switzerland.

  • Simplicity: The operation is simple and intuitive, no experience necessary**

  • Flexibility: Highly secure, global 24/7 access to the web-based platform for all those with access rights

  • Agility: Easy-to-use collaboration tools allow an effective editing of documents and support the efficient handling of issues and decision-making

  • Efficiency: Clever features simplify the organization of the project group

  • Signature: Documents can be signed electronically and legally in just a few clicks

  • Potential users
  • CIOs

  • Involved confidants

Consulting and contact

Efficient platform for highly confidential special projects

Whether it is about Board communication, digital real estate management, mergers & acquisitions, patents, due diligence or highly secure collaboration with third parties: SwissTrustRoom offers a very user-friendly working environment for highly secure document, session or decision-making management designed specifically for project managers and participants of special task forces. Your confidential documents are available to all authorized persons at any time and are always stored in the most current database, regardless of the location.

  • Highlights
  • Safety: Clever features simplify the preparation, organization and monitoring of Board of Directors meetings

  • Anonymity: Documents can be signed electronically and legally in just a few clicks

  • Flexibility: Easy-to-use collaboration tools allow an effective editing of documents and support the efficient handling of issues and decision-making

  • Agility: The operation is simple and intuitive, no experience necessary

  • Simplicity: The highly secure handling of information is guaranteed. Two-factor authentication, encryption according to current bank standards and redundant data storage in a Swisscom data center exclusively in Switzerland. Data theft is impossible.

  • Efficiency: Highly secure, global 24/7 access to the web-based platform for all those with access rights

  • Signature: Documents can be signed electronically and legally in just a few clicks

  • Potential users
  • Project managers and participants of special task forces

  • Involved confidants

Consulting and contact